6. RULES & REGULATIONS AGREEMENT: REQUIRED

Application and participation constitutes agreement and acceptance of these policies as well as specific instructions governing the Southern Arizona Arts & Cultural Alliance (SAACA) events.

• Tent Staking is not permitted at any SAACA festival. All tents must be secured with adequate weights, water, sandbags, etc.
• All entry fees are deposited when received and have been juried in to the festival.
• Artist Packets will be emailed to you and available online no later than one week prior to the festival
• Booth Assignments will NOT be given to the artist in advance. All Booth Assignments will be given at the time of check in on either Friday or Saturday during set up.
• Refunds will be given up to 30 days prior to show for a full refund. Once you have cancelled your booth space in a particular festival, re-entry will NOT be allowed back into the same year festival. If you cancel within the 30 days prior to the festival, you may use your booth fee credit towards a future SAACA Festival up to 12 months following the cancel date.
• All tents (excluding Food Vendors) must be WHITE. Flame-retardant materials and each leg of the tent must be properly weighted. No staking of tent is allowed. Dollies required for moving displays and materials in and out of the show are to be provided by the exhibiting vendor. All pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety are to be strictly obeyed.
• No commission on artist sales will be retained by Festival Management. This festival is held within Oro Valley Town boundaries. The Sales Tax is 8.1%. All artists are responsible for all sales tax from the Department of Revenue.
• Festival Volunteers will be on hand during regular festival hours to offer relief breaks for artists.
• Because of the possibility of wind or rain storms, Festival Management reserves the right to cancel or close the festival accordingly.
No cash refunds will be given at any time for weather or security related damage to artwork, tents or sidewalls.
• Artists are required to occupy their booth for both days for the duration of the festival hours. Artists that leave either before or during the festival will not be invited back to any other SAACA Festival.
• Artists should arrive on time to the festival allowing for adequate time to unload and set up their materials. The Oro Valley Arts in the Park is held in a municipal park setting, therefore, artists will NOT be allowed to drive up to their space. SAACA does NOT provide set up, unloading or loading assistance for exhibitors. Exhibitors should come prepared to set up their space. ALL VEHICLES MUST BE REMOVED FROM THE DESIGNATED FESTIVAL SPACE NO LESS THAN 30 MINUTES PRIOR TO THE FESTIVAL OPENING. Parking or Driving of Vehicles on the grass will not be allowed under any circumstances. Citations will be given to all artists not complying with this policy with a minimum fine of $100.
• Artists MUST ONLY park their vehicle during show hours in the designated EXHIBITOR PARKING spaces. Citations will be given to all artists not complying with this policy with a minimum fine of $100.
• Intoxication is intolerable, no liquor, smoking or drugs should be in evidence at ANY TIME. Pursuant with Arizona State Law, smoking is ONLY permitted in the areas designated OUTSIDE of the festival area. Inappropriate and/or foul language will also not be tolerated. If your behavior is deemed unruly at anytime during the festival, SAACA reserves the right to eject your participation in the festival or any future festival at any time. A booth refund will not be given in the event of disqualification due to unruly behavior.
• Our goal is to run a show that is fun as well as profitable for us all. As important as the search for art talent is, we do not lose sight of the need for artists who are co-operative and easy to work with. No amount of talent or ability to sell will compensate for this.
• Display areas should be kept free of storage boxes, sloppy tablecloths or clutter at all times. SAACA reserves the right to make changes to an artists display at any time. Each artist is liable for their own trash within their allotted space prior to, during and following the festival. If an artist leaves their space either before, during or after the festival with any trash, the artist will be fined a minimum of $100 for clean up following the festival and do so at the risk of not be invited back to a future show.
• Southern Arizona Arts & Cultural Alliance and/or designated agents reserve the right to restrict products offered for sale based on quality and integrity as decided by SAACA. The Southern AZ Arts & Cultural Festival is a JURUIED Arts Festival. Please refer to the JURIED regulations for this festival.
• Special requests (e.g. booth location, proximity to other exhibitors, etc…) should be made on this application, but are not guaranteed or implied. Exhibitors do not have exclusivity of any one product type.
• Pursuant with State Law, scheduled Fire Department, Health Department and Building Safety Inspectors will be present on site prior to the festival to issue the final permit. Exhibitors must comply with all inspector instructions or modifications to their space and set up so that they are in compliance with pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety.
• SAACA provides overnight security on Friday and Saturday night, although SAACA is not liable for damage, theft or other destruction of artist display, product or bodily harm.

7. RELEASE & HOLD HARMLESS AGREEMENT: REQUIRED

ARTISTS NAME:

This agreement is entered into by and between the Southern Arizona Arts & Cultural Alliance (Producer), the sponsor of the event (Client) and the artist or craftsperson filling out, signing, and returning the application (Artist).

The Artist hereby indemnifies and holds the Producer, its agents, employees and servants and the Client, its agents, employees and servants harmless from any and all claims, including costs and attorney’s fees resulting there from, arising out of said Artist’s participation in any and all events which have been organized by or through Producer or Client. For the purposes of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment, merchandise, structures and arts or crafts to their designated location, the set up and display of any such structure and art or crafts, and the dismantling and removal of all such items from the area provided by or through the Producer or its agents, employees and servants or the Client or its agents, employees and servants.

The Artist hereby expressly assumes any risk of harm to the Artist, works of art or craft, guests or guests’ property arising out of their participation and the participation of other artists or agents in any given festival organized by Producer or Client, including any risk resulting from the particular location of the space designated for them by the Producer. The Artist agrees to hold harmless the Client from any and all liability for damages to persons or property from any source. If weather, other acts of Nature, or other reasons beyond the control of the Client or the Producer causes the event’s cancellation, Artist entry fees will not be returned and neither the Client nor the Producer will be held liable to Artists for failure of the event to take place.

This agreement shall be effective immediately upon execution and shall continue in effect for each and every festival that the Artist participates in that is organized by Producer during the current year.

I have read and accept the Rules & Regulations and Release and Hold Harmless Agreement above.