5. RULES & REGULATIONS AND
RELEASE & HOLD HARMLESS AGREEMENT: REQUIRED

Application and participation constitutes agreement and acceptance of these policies as well as specific instructions governing the Southern Arizona Arts & Cultural Alliance (SAACA) events.

BEHAVIOR: Arrive on time, promptly remove vehicle to the designated parking areas as stated in your Artist Letter and on your Check-In envelope; stay daily for the duration, never return vehicles for loading before the stated time and complete all show days scheduled. Intoxication is intolerable, no liquor, smoking or drugs should be in evidence at any time. Inappropriate and/or foul language will also not be tolerated.

WEATHER: Be at the Festival no matter what the weatherman predicts. In case of rain, follow directions given by promoter on the spot. Come to the event prepared to cover your work in case of rain, and heavy weights in case of wind.

ATTITUDE: Our goal is to run a show that is fun as well as profitable for us all. As important as the search for art talent is, we do not lose sight of the need for artists who are co-operative and easy to work with. No amount of talent or ability to sell will compensate for this.

APPEARANCE: Clothing should be neat, clean and discreet. Your display area should be free of storage boxes, sloppy tablecloths or clutter.

ARTIST SPACE CANCELLATIONS: Please refer to your Dates to Remember page for Artist Space Cancellation policies.

DISPLAY AND PRODUCTS FOR SALE: Southern Arizona Arts & Cultural Alliance (SAACA) and/or designated agents reserve the right to restrict products offered for sale based on quality and integrity as decided by SAACA. For juried shows, all work must be original art that has been personally created by the exhibiting artist. The display and sale of imports, manufactured items, or items that are produced with the use of commercial kits, mold, patterns, forms or other commercial production methods is not permitted. For non-juried shows, the reselling or sale of pre-manufactured items will be permitted. Exhibitors must preside over sales and may not use a representative to occupy their exhibit space. All tents must be white (when applicable) and of flame retardant materials and each leg of the tent must be properly weighted. No staking of tent is allowed. Dollies required for moving displays and materials in and out of the show are to be provided by the exhibiting vendor. All pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety are to be strictly obeyed.

CANCELLATION OF FESTIVAL: If weather, major disaster, or other circumstances beyond the control of the Sponsor of the Event (as referred to below as “Client”) or SAACA cause the cancellation of the Festival, participation fees will not be returned. The Client or SAACA cannot be held liable by exhibitors for the failure of the event to take place.

MISCELLANEOUS: Special requests (e.g. booth location, proximity to other exhibitors, etc…) should be made on this application, but are not guaranteed or implied. Exhibitors do not have exclusivity of any one product type. Booth space assignments are subject to change up to the day of the event.

This agreement is entered into by and between theSouthern Arizona Arts & Cultural Alliance (Producer), the sponsor of the event (Client) and the artist or craftsperson filling out, signing, and returning the application (Artist).

The Artist hereby indemnifies and holds the Producer, its agents, employees and servants and the Client, its agents, employees and servants harmless from any and all claims, including costs and attorney’s fees resulting there from, arising out of said Artist’s participation in any and all events which have been organized by or through Producer or Client. For the purposes of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment, merchandise, structures and arts or crafts to their designated location, the set up and display of any such structure and art or crafts, and the dismantling and removal of all such items from the area provided by or through the Producer or its agents, employees and servants or the Client or its agents, employees and servants.

The Artist hereby expressly assumes any risk of harm to the Artist, works of art or craft, guests or guests’ property arising out of their participation and the participation of other artists or agents in any given festival organized by Producer or Client, including any risk resulting from the particular location of the space designated for them by the Producer. The Artist agrees to hold harmless the Client from any and all liability for damages to persons or property from any source. If weather, other acts of Nature, or other reasons beyond the control of the Client or SAACA causes the event’s cancellation, Artist entry fees will not be returned and neither the Client nor SAACA will be held liable to Artists for failure of the event to take place. This agreement shall be effective immediately upon execution and shall continue in effect for each and every festival that the Artist participates in that is organized by Producer during the current year.

I have read and accept the Rules & Regulations and Release and Hold Harmless Agreement above.