6. RULES & REGULATIONS AGREEMENT: REQUIRED

Application and participation constitutes agreement and acceptance of these policies as well as specific instructions governing the Southern Arizona Arts & Cultural Alliance (SAACA) events.

 

Arizona State Museum’s Southwest Indian Art Fair Benefit is held INDOORS this year at Desert Diamond Casino, not outdoors at Arizona State Museum as in years past. Please read carefully as different rules apply.

Permits
• Each artist is required to comply with all State of Arizona laws and ordinances, and must obtain all necessary permits. A business license is not required to sell art work at the Desert Diamond Casino, but is recommended. If you have any questions please contact the Arizona Department of Revenue, 400 West Congress St., Tucson, AZ 85701 520-791-4566 or visit www.ci.sahuarita.az.us
• Sales Tax collection and payment to the state and city is the responsibility of artist.

Exhibit Rules
• This show is an invitational event.
• This is not an invitational show. Any American Indian Artist affiliated with a state or federally recognized tribe in the southwestern United States (Arizona, New Mexico, Southern Utah, Southern Colorado, Colorado River, and Nevade) who meets the requirements outlined in the application will be able to participate. All entry fees will be deposited when received and must be submitted with the application.
• Artists must display and sell their artwork the entire weekend. If you need to leave early for any reason, please notify a staff member.
Failure to do this may result in disqualification from the next year’s SWIAF.
• Artists can only display and sell their own artwork, which was declared on the application and accepted and is properly identified with a hallmark. Selling artwork that has not been reviewed or accepted will result in disqualification from SWIAF. Table/space areas will be checked to ensure that all space and display requirements are followed and that only artwork accepted is displayed.
• All participating artists will be required to have their signature mark or stamp on file with the Arizona State Museum.
• Artist Packets will be emailed or mailed to you and available online no later than one week prior to the festival.
• Festival Volunteers will be available to help you unload your vehicle and move your artwork to your assigned area. Volunteers will also be on hand during regular festival hours to offer relief breaks for artists.
• Artists MUST ONLY park their vehicle during show hours in the designated EXHIBITOR PARKING spaces. Citations will be given to all artists not complying with this policy with a minimum fine of $100.
• Intoxication is intolerable, no liquor, smoking or drugs should be in evidence at ANY TIME. Pursuant with Arizona State Law, smoking is ONLY permitted in the areas designated OUTSIDE of the festival area. Inappropriate and/or foul language will also not be tolerated. If your behavior is deemed unruly at anytime during the festival, SAACA reserves the right to eject your participation in the festival or any future festival at any time. A booth refund will not be given in the event of disqualification due to unruly behavior.
• Display areas should be kept free of storage boxes, sloppy tablecloths or clutter at all times. SAACA reserves the right to make changes to an artists’ display at any time. Each artist is liable for their own trash within their allotted space prior to, during and following the festival. If an artist leaves their space either before, during or after the festival with any trash, the artist will be fined a minimum of $100 for clean up following the festival and do so at the risk of not be invited back to a future show.
• Pursuant with State Law, scheduled Fire Department, Health Department and Building Safety Inspectors will be present on site prior to the festival to issue the final permit. Exhibitors must comply with all inspector instructions or modifications to their space and set up so that they are in compliance with pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety.
• SAACA and Desert Diamond Casino will provide overnight security on Thursday, Friday and Saturday night, although neither is liable for damage, theft or other destruction of artist display, product or bodily harm.
• Booth Assignments will NOT be given to the artist in advance. All Booth Assignments will be given at the time of check in on either Thursday, Friday or Saturday during set up.
• Please note, your credit card will be run as soon as your application is approved. Without payment, SAACA cannot guarantee or hold your booth space in the festival. Refunds will be NOT be given for this show. Once you have cancelled for this festival, reentry will NOT be allowed back into the same year festival. If you cancel for this show, your credit will go toward SWIAF 2011.

General Information
Arizona State Museum supports the Indian Arts and Crafts Act (1990).
All work must be Indian made and is subject to evaluation by the SWIAF Standards Committee representatives. These representatives may request that items not meeting the established standards be removed from display and sale. If asked to remove an item, please do so immediately. Failure to comply will result in immediate disqualification. Artist must vacate the event. No fees will be refunded. No sale or display is permitted of work produced with commercial kits, molds, patterns, plans, prefabricated forms nor imported, manufactured, or mass produced items. No weapons (firearms or metal knives) are allowed for sale.

7. RELEASE & HOLD HARMLESS AGREEMENT: REQUIRED

ARTISTS NAME:

This agreement is entered into by and between the Southern Arizona Arts & Cultural Alliance (Producer), the sponsor of the event (Client) and the artist or craftsperson filling out, signing, and returning the application (Artist).

The Artist hereby indemnifies and holds the Producer, its agents, employees and servants and the Client, its agents, employees and servants harmless from any and all claims, including costs and attorney’s fees resulting there from, arising out of said Artist’s participation in any and all events which have been organized by or through Producer or Client. For the purposes of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment, merchandise, structures and arts or crafts to their designated location, the set up and display of any such structure and art or crafts, and the dismantling and removal of all such items from the area provided by or through the Producer or its agents, employees and servants or the Client or its agents, employees and servants.

The Artist hereby expressly assumes any risk of harm to the Artist, works of art or craft, guests or guests’ property arising out of their participation and the participation of other artists or agents in any given festival organized by Producer or Client, including any risk resulting from the particular location of the space designated for them by the Producer. The Artist agrees to hold harmless the Client from any and all liability for damages to persons or property from any source. If weather, other acts of Nature, or other reasons beyond the control of the Client or the Producer causes the event’s cancellation, Artist entry fees will not be returned and neither the Client nor the Producer will be held liable to Artists for failure of the event to take place.

This agreement shall be effective immediately upon execution and shall continue in effect for each and every festival that the Artist participates in that is organized by Producer during the current year.

- I AM AN AMERICAN INDIAN ARTIST AFFILIATED WITH A STATE OR FEDERALLY RECOGNIZED TRIBE IN THE SOUTHWESTERN UNITED STATES AND HAVE ENCLOSED A COPY OF MY CIB OR TRIBAL ENROLLMENT CARD.
- THE WORK DESCRIBED IN THIS APPLICATION IS HANDMADE BY ME.
- I AGREE TO ABIDE BY THE POLICIES SET FORTH BY SAACA AND THE RULES GOVERNING EACH EVENT.
- I AGREE TO ALLOW THE IMAGES ENCLOSED WITH MY APPLICATION TO BE USED FOR SAACA’S PUBLICITY AND ADVERTISING.

I have read and accept the Rules & Regulations and Release and Hold Harmless Agreement above.