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FOOD VENDOR RULES & REGULTAIONS: REQUIRED

Application and participation constitutes agreement and acceptance of these policies as well as specific instructions governing the Southern Arizona Arts & Cultural Alliance (SAACA) events.

SELECTION PROCESS: All Festivals are presented by the Southern Arizona Arts & Cultural Alliance. Food Vendors will be selected based on the types of foods offered, the quality of the presentation, the vendor’s experience with selling food at these types of events and by the date when we receive the application. Our goal is to have a balanced variety of high quality foods offered to the public at each Festival.

QUALITY OF PRESENTATION AND WHAT WE PROVIDE:We require that all participating food vendors have a professional presentation. Vendors are required to provide everything in your set up. Electricity is NOT provided at ALL of the festivals, but may be purchased for an additional charge. Your signage and banners need to be clean and professional looking. When submitting this application, we ask that you send in two photographs of your booth set-up. The look of your booth and your unique menu is very important to the overall look and success of the Festival and is a major factor in the selection process. YOU MUST USE COMPOSTABLE PRODUCTS.

MENU CHOICES:Please fill out your top eight menu choices on your application. We will do our best to give selected vendors their first choice, but we cannot guarantee they will receive it. We do not want to have numerous vendors selling the same thing at any given Festival.

BEVERAGE POLICY: All food and restaurant vendors participating in these events must have $1,000,000 of liability insurance per event. Upon acceptance to a Festival, you will be forwarded additional information regarding insurance requirements for the specific event. You will be required to name the Southern Arizona Arts & Cultural Alliance as additional insured. We must receive your certificate of insurance 15 days prior to each event. In addition all applicants must provide us with your current re-sale number. BUSINESS LICENSES/SALES TAX: Vendor is responsible for any and all required business licenses, special event permits and sales taxes associated with each event. Contact the Arizona Department of Revenue (800-634-6494) for information and/or the appropriate municipalities for specific requirements. FOOD SAFETY: SAACA requires that all food vendors be in compliance with all local and regional health and safety policies and procedures and secure all required Food Vendor Permits. Please contact the appropriate county and/or city/town offices for specific requirements. SAACA will attempt to inform vendors of all required licenses and permits, but it is the responsibility of each vendor to obtain the required documentation and ensure that no other documents are required.

APPLICATION DEADLINE, NOTIFICATION OF ACCEPTANCE AND HOW TO APPLY: We accept food vendors until the events are full. You must send back a completed application along with a separate check/or credit card transaction for each event you would like to participate in and two photographs of your booth and signage. Please make sure to indicate the events you wish to participate by checking the appropriate box. THIS IS ONLY AN APPLICATION. FILLING OUT THIS APPLICATION DOES NOT GUARANTEE ACCEPTANCE. You will be notified of acceptance no later than 30 days prior to the event. We will not process your fees until you have been accepted. We will contact you prior to processing your payment. A $35 charge will be assessed for bounced checks (no exceptions). There are no-refunds available, once accepted to an event, all funds are committed to the production, promotion and marketing of that Festival. Once accepted, you will receive an acceptance letter, followed by your participant packet with all your set up information no more than 1 week prior to each event. Please note that all participants are required to provide their own tarpaulin which must cover the full footprint of the ground in their booth and cooking area. A separate $250 fee will be accessed to each vendor not fully complying with these requirements.

ADDITIONAL INFORMATION REGARDING FESTIVALS:
• Tent Staking is not permitted at any of the above SAACA festivals. All tents must be secured with weights, water, sandbags, etc.
• All Applications must be postmarked by the Application Deadline to be considered.
• All space fees are deposited after vendor selection for all festivals.
• All vendor selections will take place within three business days after the application deadline. Selection results will be emailed to artists.
• Vendor Packets will be emailed to artists no later than one week prior to event.
• Both fees are fully refundable 30 days prior to the Festival. Otherwise, a credit may be applied to a future Festival or as a tax deductible donation to SAACA.
• Food Vendors are responsible for obtaining all necessary permits, licenses, etc for each event. Failure to do so will result in vendor’s inability to participate in the event and space fee will not be refunded. The Southern Arizona Arts & Cultural Alliance will make an attempt to inform vendors of all required licenses and permits, but it is the responsibility of the vendor to obtain the required documentation and ensure that no other documents are required.
• For questions about required licenses, permits, etc. please contract each municipality directly.
• Arizona Department of Revenue, 800-634-6494 Pima County Health Department, 520-243-7770 Pinal County, 520-509-3555 Town of Oro Valley.

This agreement shall be effective immediately upon execution and shall continue in effect for each and every festival that the Vendor participates in that is organized by Producer during the current year.

I have read and accept the Food Vendor Rules & Regulations.  

Please Accept These Food Vendor Rules & Regulations by typing your name and the date in the box below.

Type your name here to Accept Agreement:

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